Nota Fiscal is a tax document that aims to register a transfer of ownership or possession of a good or a commercial activity provided by a company to an individual or another company that is doing business in Brazil. In situations where the Nota Fiscal records monetary value transfer between the parties, the Nota Fiscal is also intended for the collection of taxes and non-use features tax evasion.
However, Nota Fiscal can also be used in wider contexts, such as the regularization of donations, transportation of goods, goods loans, or providing services without financial benefit to the issuing company.
A Nota Fiscal can also cancel the validity of another Nota Fiscal, such as the return of processed products, other cancellations or cancellation of products and services contracts. In such cases, the Nota Fiscal must be issued and registered as a digital existence document, issued and stored electronically in order to document for tax purposes (NF-e or electronic Nota Fiscal). The movement of goods or the provision of services, which took place between the parties, whose legal validity is guaranteed by the digital signature sender (guarantee of authorship and integrity) and the receipt by the Tax Administration, the electronic document is needed before the triggering event.
The Nota Fiscal includes a variety of mandatory fields that need to be filled out, including:
The code consists of four digits, and it is through the use of the first digit that is possible to identify if the type of transaction is input or output goods:
1000 – Entry and/or Acquisition of Goods and Services Provision within the State
2000 – Entry and/or Acquisition of Goods and Services Provision to other States
3000 – Entry and/or Acquisition of Goods and Services Provision from other Countries
5000 – Outputs of Goods or Services rendered within the State
6000 – Outputs of Goods or Services rendered to other States
7000 – Outputs of Goods or Services rendered to other Countries
There are sub-codes that classify the operation itself or the nature of the operation (sale, disposal, donation, return, demonstration, etc.).
More fields may be required depending on the type of transaction. Since the Nota Fiscal is registered online, the government has real-time access to all business transactions.
In order to issue Nota Fiscal, you must first be issued an AIDF, which stands for Autorizacao de Impressao de Documentos Fiscais. Getting an AIDF is mandatory, and enables the government to monitor the printing of fiscal documents. There are two different ways to get AIDF:
In addition to the AIDF, companies need to have a Digital Certificate, or e-CNPJ, as part of the Nota Fiscal.
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